Reverbal Communications
  • Home
  • About
    • Portfolio
    • Upcoming Events
    • Press and Media
  • Services
    • Digital Strategy
    • Social Media Speaker
    • Social Media Training
    • Political Consultant
    • Social Media For Events
    • Writing and Editing
  • Content
    • Podcast – Step Up Your Social
    • Free Digital Tools – The Newsletter
  • Blog
  • Testimonials
  • Contact
  • Menu Menu

Archive for category: Organization

Email, Gmail, Organization

Take Control of your Gmail Account with this Simple Hack

My inbox used to cause me a ton of stress.

It’s the place I talk to clients, colleagues and team members. But it’s also the place I hear from political campaigns, brands, non-profits, journalists and so much more.

For many years, all of those emails would come into one single place and it was always so hard to know what I needed to work on now, and what could be put aside for later.

But, as it turns out, Gmail has tools to help.

These two simple tricks — that combined only take me moments to set up — helped me take my inbox back from the chaos. And they can do the same for you.

These hacks work with Gmail AND G Suite (aka Workplace). So if you use Gmail professionally, you’re still covered!

Creating a gmail filter

So I’m a HUGE newsletter nerd. My inbox is full of emails from journalists and organizations. And I love them. BUT they were cluttering up my inbox & it was keeping me from getting things done.

So now, whenever I sign up for a new one, I immediately do the following: I open the first issue & click those 3 vertical dots at the top.

How to create a filter in gmail

Then I simply click “Filter messages like these”

create filters in gmail

Then I click “Create filter”

email filters in gmail

Now I select “Mark as read” and then I click “Create filter”

making a filter for emails in gmail

Now whenever I get an email from that sender, Gmail automatically marks it as read.

Step 1 complete!
​
​Now on to step 2.

See unread emails first

Go to your email settings.

How to find Gmail settings

​Switch from “Default” to “Unread first”

How to switch gmail settings to see unread emails first

This will split your inbox into two sections.

At the top, you’ll see your unread messages.

Below, you’ll see all those newsletters and other things you want to get to… eventually.

They’re not archived or filed away, completely out of sight, never to be seen again.

They’re still right there in your inbox. But now they’re comfortably out of the way, allowing you to triage your to-do list accordingly.

How to split gmail inbox into read and unread

You can easily move emails from one section to the other at any time by simply marking them read or unread.

That’s it. You’re all done! Told you it was simple and easy.
​
​This simple Gmail hack has made me so much more productive… and less stressed.

Hope it helps you too!


If you like free tools, tricks and hacks, consider subscribing to my newsletter where I share two free digital tools every two weeks. You can learn more and subscribe at freetools.digital. I also have a corresponding TikTok account. Connect with me!

And if you’re looking for more content, check out my podcast Step Up Your Social. All episodes are short (~10 minutes or less) and provide quick, actionable tips to help you take your digital marketing to the next level. Listen today at stepupyoursocial.com or wherever you stream podcasts.

I also work directly with brands of all shapes and sizes, helping them find, hone and tell their stories online. Ready to take your digital marketing program to the next level? Let’s chat!

August 17, 2022/0 Comments/by Josh Klemons
/wp-content/uploads/2022/11/reverbal-logo-1.png 0 0 Josh Klemons /wp-content/uploads/2022/11/reverbal-logo-1.png Josh Klemons2022-08-17 05:00:002022-12-05 14:20:07Take Control of your Gmail Account with this Simple Hack
iPhone Functionality, Organization

Create Checkable Bullet Points in Apple Notes and Other Helpful Hacks

I don’t know about you, but I use Apple Notes constantly. I love them for a bunch of reasons, but primarily: they are always with me. And I mean always.

I can jot something down in Notes when at my computer, and through the magic of the iCloud, my Notes are there waiting for me on my iPhone or iPad whenever I need them. And vice versa of course.

​Not only that, you can use shared Notes just like you use Google Docs, shared between people.

SHARING APPLE NOTES

The primary difference between Notes and Google Docs on your phone (in my experience)— Notes are much more seamless. You can practically see things happening in real time between devices, unlike with Google Docs where the phone lag-time can be significant.

To invite someone to collaborate with you on a Note, click the “add a person” button, which looks like this:

Adding a person to your Apple Note

You can then add people via email, text message, AirDrop or by sending them the link in the platform of your choice. You’ll know it’s a shared note from this little icon:

Shared Apple Notes

And now, just like a Google Doc, anyone with access can add to, edit or delete items in your shared Notes.

LOCKING APPLE NOTES

Sometimes you want a safe space to put things in your phone where you know that no one can access them, even if you hand over your iPhone, iPad or computer.

Apple Notes is also the solution for this little problem.

Want to store passwords or… well, whatever… throw it in a note and then right click in on your computer or swipe left on your iOs device and you’ll get the option to Lock the folder. When you do so, every time you want to access it, you’ll have to input your device’s password. Which is crazy convenient if you use fingerprint or face ID!

When a Note is locked, it will be designated by a little lock icon.

Locking Apple Notes

This note is currently “unlocked.” If it was locked, the lock icon would be closed.

CLEAN UP YOUR NOTES USING FOLDERS

I told you I use Notes a lot. And for a lot of different things in my life. So of course, I have a lot of different Notes.

Folders allow me to separate out my Notes by category. I have a folder for personal Notes, another for work Notes. You can have as many as you want, which makes for really quick and easy scrolling. And of course, if you can’t find what you are looking for — like with anything else Apple — you can always search all your Notes by the search bar at the top.

You can also pin your primary Note to the top of your folder, to ensure easy access to your most important data.

How to pin an Apple Note

NOTES HAVE GREAT FORMATTING OPTIONS FOR SUCH A SIMPLE TOOL

You can create bullet points, numbered lists, and indent right as needed.

You can make text bold, italicized, underlined​ and all that fun stuff.

​You can also add in tons of great tools, including tables:

Adding Tables in Apple Notes

Sketches:

Add sketches in Apple Notes

I’m a writer, not so much a painter □
You can even scan documents, or add in a photo or video directly into your Notes!

DIDN’T YOU SAY SOMETHING ABOUT CHECKABLE BULLET POINTS?

I sure did! Don’t get me wrong — I LOVE all of the features I have laid out above. But the reason I’m writing this post is because I just learned something new about Notes and it’s already helped me seriously step up my Note game.

We write ourselves lots of reminders: Buy milk. Email client. Finish report. Some of these are one-off tasks. But many of them are recurring.

For years, I’ve been deleting items that I finished, and rewriting them when it was time to do them again (pretty standard for a grocery list for example). Well no more!

With this one tiny hack, you can now write those tasks out once, and then select or unselect the accompanying bullet point, never having to write it out again.

Here’s what this looks like:

Checkable bullet points in Apple Notes

You write your line item and then check or uncheck the bullet point as appropriate. This will change the way you grocery shop (it sure has for me) but also probably the way you run your business!

​To access this feature, just click the checkmark in the circle icon:

Accessing checking bullet points in Apple Notes

And voila.

Now add “share this blog post on your social channels” and then go ahead and take it off (after you’ve done so of course!).

In the mean time, check out more of my iOS tips and tricks.

Have any other iOS tips, tricks or hacks you think the people should know? Leave them in the comments or hit me up on social and let’s share them with the world.

April 12, 2019/0 Comments/by Josh Klemons
/wp-content/uploads/2022/11/reverbal-logo-1.png 0 0 Josh Klemons /wp-content/uploads/2022/11/reverbal-logo-1.png Josh Klemons2019-04-12 11:20:162022-11-09 13:34:00Create Checkable Bullet Points in Apple Notes and Other Helpful Hacks
Organization, Politics, Wisconsin

Madison Knows How to March

Madison, WI knows how to march

On Friday, Donald Trump was inaugurated as the 45th President of the United States before a crowd of about a quarter of a million people gathered on the National Mall.

The following day, half a million people took to the street’s in our nation’s capital for the #WomensMarch in order to “stand together in solidarity with our partners and children for the protection of our rights, our safety, our health, and our families – recognizing that our vibrant and diverse communities are the strength of our country.” 

Along with the central march in Washington, DC, there were another 2.5 million people participating in 600 sister marches world wide.

The largest marches were in Los Angeles (750k), Washington, DC (500k), New York (400k) and Chicago (250k). It is not surprising the biggest crowds were in the three most populous cities and our nation’s capital.

The top ten largest marches* were:
Los Angeles, CA: 750,000
Washington, DC: 500,000
New York, NY: 400,000
Boston, MA: 100,000
Chicago, IL: 250,000
Denver, CO: 100,000
Madison, WI: 100,000
Portland, OR: 100,000
Seattle, WA: 100,000
St. Paul, MN: 90,000

BUT, when we look at the size of the march compared to the city population, rather than the raw numbers by city, things get interesting.

Washington, DC comes out on top, with number of  participants equivalent to 75% of their population. [Before we move forward, let’s break that down: Washington, DC has a population of 659,000 people. They had 500,000 marchers. So the percentage of marchers, as compared to the city’s population, was 500,000/659,000 = 75.87%.] But many people traveled from all over the country to participate in the central march.

Second to DC, the clear winner of marchers by city population was Madison, WI with over 40% turnout!!!

When rearranged for turnout ratio, the top marching cities are now as follows:
Washington, DC: 75.87%
Madison, WI: 41.15%
St. Paul, MN: 30.51%
Los Angeles, CA: 19.23%
Portland, OR: 16.42%
Boston, MA: 15.5%
Denver, CO: 15.38%
Seattle, WA: 15.34%
Chicago, IL: 9.26%
New York, NY: 4.76%

Great work Madison, Wisconsin. Way to represent your values.
Check out some of the great social content from the day at #WomensMarchMadison.

*March sizes sourced from The Hill.
Population size is based on city limits and sourced from the Google Knowledge Graph.

This awesome infographic was created by iCandy-Graphics and Web Design. Follow them on Twitter @iCandyGraphics1.

January 22, 2017/0 Comments/by Josh Klemons
/wp-content/uploads/2022/11/reverbal-logo-1.png 0 0 Josh Klemons /wp-content/uploads/2022/11/reverbal-logo-1.png Josh Klemons2017-01-22 11:06:332022-11-10 06:00:49Madison Knows How to March
Organization

It’s Okay To Use More Than One Browser

Picture

I live on my computer. It’s where I work, listen to music, watch tv, connect with friends, follow the news… My computer serves countless functions in both my personal and my professional life.

And I love it.

But it can also get complicated. How can I ensure that the tweet I am trying to send for a client doesn’t accidentally go out through my own account (or MUCH WORSE – that my own tweet doesn’t go out through theirs)? How do I check both my personal email and my work email without mixing up the two and losing track of sender? How about engaging with YouTube while also being logged into the Google Apps through a separate, professional setting?

Not having a work computer means combining your personal and work systems in endless ways. But keeping the different components of your life distinct is as easy as… using more than one internet browser.

I for one use Firefox for my “real” life. Chrome is my work browser. When additional projects come in that need not just their own space, but their own house altogether, it’s time to load up Safari.

This system has long kept me sane and relaxed, even when things start piling up. Try it yourself and let me know what you think.

Pro tip: If you have a Mac, you can actually create different “desktops.” Get these setup and watch how quickly things start settling in to focus!

August 31, 2015/0 Comments/by Josh Klemons
/wp-content/uploads/2022/11/reverbal-logo-1.png 0 0 Josh Klemons /wp-content/uploads/2022/11/reverbal-logo-1.png Josh Klemons2015-08-31 14:53:492022-11-10 08:45:01It’s Okay To Use More Than One Browser

Categories

  • Audience Outreach
  • Blogging
  • Brand Management
  • Digital Ads
  • Digital Tools
  • Editing
  • Email
  • Facebook
  • Gmail
  • Instagram
  • iPhone Functionality
  • LinkedIn
  • Nonprofits
  • Organization
  • Politics
  • SEO
  • Social Media
  • Step Up Your Social
  • Telling Your Story
  • Training
  • Twitter
  • Wisconsin
  • Writing

Recent Posts

  • How This Congressman Elect Is Using Email To Flip the Script
  • Take Control of your Gmail Account with this Simple Hack
  • Don’t Let Bureaucrats Write Your Most Important Emails
  • Why Aren’t My Political Facebook Ads Running?
  • A Meme Masterclass From the Fetterman campaign

Archives

  • December 2022
  • August 2022
  • July 2022
  • June 2022
  • May 2022
  • April 2022
  • March 2022
  • February 2022
  • January 2022
  • December 2021
  • November 2021
  • September 2021
  • August 2021
  • January 2021
  • December 2020
  • November 2020
  • August 2020
  • April 2020
  • March 2020
  • December 2019
  • August 2019
  • July 2019
  • June 2019
  • May 2019
  • April 2019
  • March 2019
  • February 2019
  • January 2019
  • December 2018
  • November 2018
  • September 2018
  • July 2018
  • May 2018
  • April 2018
  • March 2018
  • February 2018
  • January 2018
  • December 2017
  • November 2017
  • October 2017
  • September 2017
  • August 2017
  • July 2017
  • April 2017
  • March 2017
  • February 2017
  • January 2017
  • December 2016
  • November 2016
  • September 2016
  • August 2016
  • July 2016
  • May 2016
  • April 2016
  • March 2016
  • February 2016
  • January 2016
  • December 2015
  • October 2015
  • September 2015
  • August 2015
  • May 2015
  • September 2014
  • October 2013

I’m a digital marketing & social media speaker, trainer & presenter

See Upcoming Events

Ready to take your Facebook Live videos to the next level?

Download This FREE Checklist

Get social media tips, tricks, hacks & strategies delivered to your inbox

Sign Up Today
Contact

josh@reverbalcommunications.com

Privacy Policy

Social Media, Digital Marketing, Digital Strategy, Training, Consulting, ​Facebook Ads, Political Consulting, Keynote Speaker and Presenter, Podcast Host & More
Serving Madison, Wisconsin and beyond.

© 2022 All rights reserved. | 1 Day Website by Bizzy Bizzy
    Scroll to top

    This site uses cookies. By continuing to browse the site, you are agreeing to our use of cookies.

    OKLearn more×

    Cookie and Privacy Settings



    How we use cookies

    We may request cookies to be set on your device. We use cookies to let us know when you visit our websites, how you interact with us, to enrich your user experience, and to customize your relationship with our website.

    Click on the different category headings to find out more. You can also change some of your preferences. Note that blocking some types of cookies may impact your experience on our websites and the services we are able to offer.

    Essential Website Cookies

    These cookies are strictly necessary to provide you with services available through our website and to use some of its features.

    Because these cookies are strictly necessary to deliver the website, refusing them will have impact how our site functions. You always can block or delete cookies by changing your browser settings and force blocking all cookies on this website. But this will always prompt you to accept/refuse cookies when revisiting our site.

    We fully respect if you want to refuse cookies but to avoid asking you again and again kindly allow us to store a cookie for that. You are free to opt out any time or opt in for other cookies to get a better experience. If you refuse cookies we will remove all set cookies in our domain.

    We provide you with a list of stored cookies on your computer in our domain so you can check what we stored. Due to security reasons we are not able to show or modify cookies from other domains. You can check these in your browser security settings.

    Google Analytics Cookies

    These cookies collect information that is used either in aggregate form to help us understand how our website is being used or how effective our marketing campaigns are, or to help us customize our website and application for you in order to enhance your experience.

    If you do not want that we track your visit to our site you can disable tracking in your browser here:

    Other external services

    We also use different external services like Google Webfonts, Google Maps, and external Video providers. Since these providers may collect personal data like your IP address we allow you to block them here. Please be aware that this might heavily reduce the functionality and appearance of our site. Changes will take effect once you reload the page.

    Google Webfont Settings:

    Google Map Settings:

    Google reCaptcha Settings:

    Vimeo and Youtube video embeds:

    Other cookies

    The following cookies are also needed - You can choose if you want to allow them:

    Privacy Policy

    You can read about our cookies and privacy settings in detail on our Privacy Policy Page.

    Terms and Conditions
    Accept settingsHide notification only